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Billing and Invoicing

Award management staff are responsible for the preparation and submission of sponsored project invoices based on the award terms and conditions. Typically, there are three types of payment terms and conditions:

  • Drawdown - Issue request for payment to a federal agency for costs the University incurred on behalf of the agency.
  • Cost reimbursement - Invoice sponsor for costs that have been incurred and booked in Datatel
  • Fixed payment schedule - Invoice sponsor for a set amount regardless of the costs incurred, payment schedule may be based on project deliverables.

Once bills have been submitted, and if payments are not remitted in a timely fashion, award management staff facilitate conversations with sponsors to resolve any billing and/or payment issues.