Cayuse is a web-based system for preparing, approving, and submitting all proposals for external funding.
There are two components to the Cayuse system:
The recommended browser for working in Cayuse is Firefox. The Cayuse system requires the use of pop-up windows, so be sure to set your browser to allow them from the website. Lack of pop-up support can cause problems on some tablet devices
RSP recommends starting a proposal record in Cayuse as soon as you think you will be applying for external funding. Please contact your RSP Pre-Award Manager when you have identified a potential funding source and they will assist with the creation of a Cayuse SP record and if applicable, a Cayuse 424 record.
Your Pre-Award Manager will meet with you to gather information regarding your proposal and project in order to set up the initial Cayuse record. Once created, you will have access to the record and will be able to update the information and once complete, initiate the routing and approval process.
Once the proposal record has been created, there will be a checklist on the left of the record that lists the internal information that needs to be completed. Collecting this information allows the University to evaluate the appropriateness of the grant proposal, conform to internal and external policies and regulations, and track grant activity at Illinois State University These sections are:
If you have any questions regarding any of the information or sections in Cayuse, please work with your Pre-Award Manager who can assist you with the completion of the record.
Grant proposals must be reviewed and approved by RSP prior to submission. Proposals should be complete and Cayuse routing should start no later than three business days prior to the proposal deadline. The lead PI on a project as well as all co-PIs are required to Certify the proposal in Cayuse prior to the final submission of the proposal to the sponsor. For a faculty-member PI in an academic unit, the approvers are Chair/Director and Dean. For PIs in an administrative unit, the approvers may vary but are similar in principle. A grant proposal with multiple co-PIs in different departments or colleges will have approvers for each unit, so it is important to allow sufficient time for routing and approval for all departments. RSP will not submit a proposal for external funding that does not have the necessary approval and sign-off in Cayuse from all required parties.
All proposals to sponsors other than the U.S. Federal Government, as well as some federal proposals not using Grants.gov/Research.gov, should be assembled using Cayuse SP. All documents related to the proposal should be uploaded in the “Proposal Attachments” page in the proposal record. This includes required internal documents (proposal guidelines, internal forms, detailed budgets, budget justification, and proposal narrative) as well as the document(s) RSP will send to the sponsor.
Proposals accepted by Grants.gov/Research.gov should be assembled in Cayuse 424. Each Cayuse 424 proposal should have a corresponding (paired) proposal record in Cayuse SP. The Cayuse SP portion will collect internal information and route for approval. The Cayuse 424 portion will contain the actual proposal information and documentation to be sent to the sponsor.
Proposals to the NSF can generally be assembled in either Cayuse 424 or FastLane, at the PIs discretion. Some proposals (e.g., multi-institution collaborative, RUI) must be assembled in FastLane. Regardless of which option is used, a proposal record should be created in Cayuse SP.
For questions regarding how your proposal should be submitted to a sponsor, please contact your Pre-Award Manager for assistance and guidance.