Prior to accept the award, Research and Sponsored Programs will send an electronic copy of the agreement or award notification to the Lead PI for review and acceptance. It should be reviewed carefully for reporting requirements, budget information, scope of work, period of performance and other terms and conditions. The Lead PI will notify RSP if the award document is acceptable or if there are questions or requested changes.
Once a grant is awarded, Research and Sponsored Programs works with researchers to ensure all necessary paperwork has been completed. Listed below are the main resources faculty researchers will need once they have received an award.
If your grant provides for salaries or release time for current or new faculty, staff, or graduate assistants, the fiscal agent and/or PI are responsible for notifying Human Resources of any salary payments to be made. Please contact Human Resources at (309) 438-8311 or HR@illinoisState.edu .
If any piece of the project is being subcontracted to another institution or organization, please work with the Proposal Specialist in order to initiate the agreement.
The individual designated as the fiscal agent will receive monthly reports through Datatel. They are responsible for reviewing and ensuring all expenditures are accurate, authorized and appropriate.
It is also the responsibility of the fiscal agent to request the transfer of funds between line items as allowed to cover expenses. Budget transfer forms are available on the web on the Grants Accounting website .
Please review the attached Agreement carefully for reporting requirements, budget information, scope of work, the time period covered by the Agreement, and all other terms and conditions governing this project
Indirect costs will be accumulated as money is spent from your grant account. Of those funds accumulated, 23% will be distributed to the project investigator’s department or unit, and 24% to their college. Per University Policy, the project investigator is entitled to 3% of the departmental portion.
If you believe you will require an extension in order to complete your project, please contact RSP approximately ninety days prior to the ending date of the agreement.
The University maintains an ownership interest of inventions or copyrightable works created in whole or part through external funds administered through the University unless otherwise agreed in an authorized written agreement. For questions, please refer to Illinois State University’s Intellectual Property Policy 4.1.10 or call Janet Goucher in the RSP office at 438-7913.
Illinois State University is obligated to assure all research activities are conducted in compliance with state and federal regulations including those for research involving: human subjects , animals , biological safety, use of toxic chemicals, management of hazardous waste, and radiation safety . Contact Research Ethics & Compliance (438-2529) if have questions regarding your responsibilities under any of these regulations.
The University is required to maintain records of sponsored activity for a minimum of five years. The PI is responsible for the records of research and educational activity, including, but not limited to, raw data, graphs, charts, video tapes, signed informed consent documents.