As of January 19, 2018, we will begin transitioning from IRBNet to Cayuse IRB for all new protocols as well as for modification, and continuation of existing protocols. We will complete the transition by January 31, 2018, after which all new protocols, modifications and continuations must be submitted through Cayuse IRB.
For general instructions on submitting protocols please view the Cayuse IRB Submission Guide
For more complete instructions, including screenshots, please view the Cayuse IRB Quick Start Guide
Studies currently in IRBNet will be transferred to Cayuse IRB as "legacy" studies. They will be identified as such in the PI's dashboard in Cayuse. Information that was entered directly into IRBNet, such as PI names, study titles, expiration dates, etc., will transfer automatically. REC staff will then go into each legacy study and transfer documents such as protocol forms, modification and continuation requests, site permissions, etc. REC will be working to complete the transfers as quickly as possible. PIs who have an urgent need to have their legacy transfer completed should contact REC to request special handling.
Upon receipt, submissions will be pre-screened by the Human Subjects Research Specialist (HSRS) to ensure completeness. Screening for completeness includes:
The HSRS will notify the PI if any items are incomplete. If the PI does not respond to the HSRS within 30 days, the submission will be administratively withdrawn. Once the initial submission is complete, the HSRS then makes the preliminary determination as to the level of review, guided by the PI's choice on the submission form.
Exempt determinations will be made by the HSRS directly. Expedited and Full Review studies will be routed through the appropriate process. PI's and anyone with whom the submission has been shared will receive communication notices to prompt them to login to Cayuse IRB via email from Cayuse IRB, including updates on review status, approval letters being posted, and notifications regarding expiration dates. Any change in status will be readily seen on the Cayuse IRB dashboard.
Cayuse IRB is not linked to CITI. Study personnel will need to download a copy of their CITI Completion Records to attach to the study submission. Pdf copies of Completion Records can be downloaded by logging into the CITI Training website. Once logged in, click on "My Records" to view completions. Click on the "View-Print-Share" link next to the appropriate training and then click on the link in the "Completion Certificates" section. This will open a pdf copy of the record, which can then be saved and attached to the submission in Cayuse IRB.
For Exempt studies, attach the CITI certificates for the PI, as well as any student co-PI who is conducting the research for a thesis or dissertation. CITI training for all other personnel on the study must be maintained by the PI as part of their investigator responsibilities.
For Expedited and Full Review studies, attach the CITI certificates for all study personnel.
Continuation requests, referred to as "renewals" in Cayuse IRB, are required annually for Expedited and Full Review protocols. If a continuation request is not approved prior to the expiration date shown on your approval letter, the protocol will expire, and no further work or data analysis can be performed until the IRB has a new protocol is approved. If the protocol is in Cayuse IRB, expiration alerts will be sent to the PI 60 days and 30 days prior to the expiration. These alerts are a courtesy to the PI; it is the PI's responsibility to submit the continuation request form and any required documents in Cayuse IRB according to the timeline shown below.