In January, 2018, we transitioned from IRBNet to Cayuse IRB for protocol submission. For general instructions on submitting protocols please view the Cayuse IRB Submission Guide
For more complete instructions, including screenshots, please view the Cayuse IRB Quick Start Guide
Studies from IRBNet were transferred to Cayuse IRB as "legacy" studies. They are identified as such in the PI's dashboard in Cayuse. Information that was entered directly into IRBNet, such as PI names, study titles, expiration dates, etc., transferred automatically. REC staff then manually transferred documents such as protocol forms, modification and continuation requests, site permissions, etc. If you have a study that was approved prior to IRBNet and was never updated in IRBNet, please contact REC for guidance when making a modification.
Upon receipt, submissions will be pre-screened by the Human Subjects Research Specialist (HSRS) to ensure completeness. Screening for completeness includes:
The HSRS will notify the PI if any items are incomplete. If the PI does not respond to the HSRS within 30 days, the submission will be administratively withdrawn. Once the initial submission is complete, the HSRS then makes the preliminary determination as to the level of review, guided by the PI's choice on the submission form.
Exempt determinations will be made by the HSRS directly. Expedited and Full Review studies will be routed through the appropriate process. PI's and anyone with whom the submission has been shared will receive communication notices to prompt them to login to Cayuse IRB via email from Cayuse IRB, including updates on review status, approval letters being posted, and notifications regarding expiration dates. Any change in status will be readily seen on the Cayuse IRB dashboard.
Cayuse IRB is now linked to CITI. Principal Investigators' CITI completion records should now automatically appear in the Cayuse IRB submission form. This is also true for research team members who were added via the People Finder in Cayuse. For all other personnel on Expedited Review or Full Board Review studies, a copy of their CITI Completion Records must still be downloaded and attached to the study submission. Research team members can obtain pdf copies of Completion Records by logging into the CITI Training website. Once logged in, click on "My Records" to view completions. Click on the "View-Print-Share" link next to the appropriate training and then click on the link in the "Completion Certificates" section. This will open a pdf copy of the record, which can then be saved and attached to the submission in Cayuse IRB.
For Exempt studies, CITI training for the PI and any student who is using the data for a thesis or dissertation must be included in the submission. Training verification for all other personnel on an Exempt study must be maintained by the PI as part of their investigator responsibilities.