For nonexempt research, when employees or agents of Illinois State University are "engaged in the research" as defined in federal guidance, ISU must either enter into a joint review, rely upon the review of another institution via an IRB Authorization Agreement (IAA) or make some other similar arrangement. (For exempt research, see below.) "Engaged in the research" generally means that the employees or agents obtain for the purposes of the research:
"Employees or agents" can include faculty, staff, students, contractors, and volunteers, as long as the research is being conducted is tied to the institution. The guidelines include students as "employees or agents," which is appropriate since these students are conducting research to satisfy program requirements. Research activities should not begin until one of these steps has been accomplished.
For nonexempt research approved at another institution that has an FWA and a registered IRB:
Forward a copy of the protocol and the approval letter to Research Ethics and Compliance at firstname.lastname@example.org via email for review. If the ISU IRB is satisfied with the other institution's review and the other institution is willing to enter into an IAA, REC will prepare an IAA to cede authority for review and forward it to the other institution for signature. Once signed by both institutions, the project may begin. If the other institution is not willing to sign an IAA or if the ISU IRB is not satisfied with the review at the other institution, an ISU IRB protocol would be required.
For nonexempt research approved at another institution that does not have an FWA and a registered IRB:
ISU cannot rely on the other institution's approval. An ISU protocol would be required.
If ISU personnel are not engaged in the research covered by another institution's IRB protocol, then no IAA is required.
ISU personnel engaged in exempt research at other institutions should forward the exempt determination notice from the other institution along with any materials that were submitted to that institution in order to make the determination. If REC is satisfied with the determination, no further action is required. If REC does not agree with the determination, REC will provide further instruction to the researcher.
When researchers from other institutions are seeking to access ISU students, staff, and faculty for participation in research, they should send the approved IRB protocol or exempt determination form and approval letter from their institution their request for access to REC at email@example.com. If REC is satisfied with the protocol, a "courtesy approval" can be issued. REC does not have the authority to grant access to potential participants, however. The courtesy approval will be shared with the individual responsible for the population being sought for approval to access the potential participants. This is typically a dean, department head, or another administrator who has the authority to approve access.
Courtesy approvals are only appropriate when ISU personnel are not "engaged in the research" as described above. This means that the ISU personnel would not be recruiting or consenting participants or have access to any identifiable data. An example of an appropriate courtesy approval situation is a department forwarding a recruitment email to students through their departmental list-serve.
ISU personnel receiving a request from non-ISU researchers should: